The left navigation panel changes based on your role. Every user has a Knowbys library with all published knowbys, plus sections that show up depending on what you're working on:
In progress — knowbys you've started but haven't finished
My drafts — knowbys you own that haven't gone through approval yet
Submitted for approval — knowbys you've sent to an approver
Changes requested — knowbys an approver sent back, with comments on what to fix
Awaiting my approval — knowbys waiting on you to approve or send back
Admins get a bird's-eye view too, with an Organisation workspace covering every draft, approval, and change request across the org.
You'll also spot
On the main Knowbys screen, switch between All knowbys and My published to see only the ones you own.
The Category filter on the right shows only the knowbys in one category. Open it, type to search, and tick a category (for example Logistics). The list filters straight away. To clear it, click the x on the category chip.
💡 See the
Create Categories guide → to learn more.
Next to Category, Sorting options let you choose how your knowbys are ordered — by Last updated or Title, in either direction.
At the top, use Search to find a knowby by title or description — type 3 or more letters and matching results appear. Click See results to open the full results page, and the x in the search box to clear it.