This is a knowby.
Know-how, captured as clear step-by-step instructions – available anywhere, anytime, on any device.

Your team can open a knowby by:

• scanning a QR code on a machine or a door

• tapping a link

• opening it from your organisation's library

Share it publicly – no app, no login – or keep it internal to your organisation or to specific teams. Either way, it opens at the point of work, right when it's needed.

Every organisation has experts. The problem is their know-how usually lives in their heads – or in manuals no one reads.

With Knowby, your expert records a video of the task, talking through what they're doing. The AI turns it into steps like these – in minutes. It works for any job:

• a machine changeover

• a store opening

• a month-end process in the office

• a repair out in the field

If they can do the job and talk, the knowledge becomes know-how – part of your organisation's memory, not one person's head.

Some things can't be explained with a photo.

Try it: drag the model below – rotate it, look underneath.

Whoever follows this instruction becomes familiar with the part before they pick up a tool. That's what turns a new starter into an instant expert.

Your instructions today are probably PDFs, Word documents and spreadsheets – saved across different folders.

They don't need rewriting. Attach them to a step and they open right here.

Try it: tap the procedure below.

• One place

• Always the current version

• No more hunting through drives

Noise, turned into signal.

Here's what separates Knowby from a folder of documents: it keeps a record of what happens.

• Every completion is logged – who, when, which version.

• Check-ins and form fields make sure no part is missed and readings are captured as the work is done.

• Changes go through approval, with full history.

For a farm, that's the spray log filled in on the spot. For a plant, that's audit-ready records without a single spreadsheet.

A multilingual workforce shouldn't mean maintaining five versions of every instruction.

Try it: tap Language at the top of this knowby and switch it – every step translates.

One source of know-how, in everyone's language.

Point your phone camera at this QR code – this same knowby opens there.

Print the code and put it where the work happens:

• on the machine

• on the stockroom door

• by the office printer

• at the site gate

Just-in-time instructions, exactly where they're needed.

Everything you've just tried scales to an organisation.

• Scheduling – recurring tasks assigned to the right team.

• Approvals – changes reviewed before they go live.

• Tracking – completion records in real time: not just who opened a guide, but who finished it, step by step.

• Integrations – a webhook fires when work is done.

• Control – your data in your region, SSO sign-in, offline mode.

Knowby fits into how your organisation already runs – including your AI: connect Claude or any MCP-compatible assistant, and your know-how answers back.

Now picture it with your know-how.
You've just followed a knowby. Making one is the other half – and it's the part that takes an expert's know-how out of their head.

Think of one task your team repeats every week. Record a short video of it, talk through what you're doing – and Knowby turns it into steps like these. Your team follows it exactly the way you just followed this one – on their phones, at the point of work.

Your first knowby takes about two minutes. Start a free trial or book a demo at knowby.co.