How to Create a Purchase Order in SAP S4HANA
Unlike purchase requisitions, which are internal requests in your company, the purchase order is a document addressed to a vendor.
Unlike purchase requisitions, which are internal requests in your company, the purchase order is a document addressed to a vendor.
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Step 1 of 24Unlike purchase requisitions, which are internal requests in your company, the purchase order is a document addressed to a vendor.
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Step 2 of 24This request form is delivered from the purchasing company to a defined vendor to provide certain products, goods, or services in a specified quantity and on a specific delivery date.
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Step 3 of 24When you initiate the creation of a purchase order, you can refer to the previously created purchase requisition.
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Step 4 of 24In this video, we'll walk through both creating and displaying a purchase order in SAP S/4HANA.
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Step 5 of 24To create a purchase order, you can follow this application menu path.
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Step 6 of 24You can select one of the following possible options to create a purchase order.
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Step 7 of 24If you know both the vendor from whom you're buying the material and the plant for which you're performing the goods provisioning, you use this transaction.
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Step 8 of 24If a purchase requisition exists, you can derive your purchase order from an existing purchase requisition.
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Step 9 of 24In the best case, the purchase requisition already contains all the necessary information, so you can convert the purchase requisition into a purchase order automatically via this transaction.
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Step 10 of 24There's also another option to create or display an extended purchase order.
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Step 11 of 24Let's consider an example of how to create a purchase order when using the vendor supplying plant known option.
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Step 12 of 24Double-click transaction ME21N to open the create purchase order screen, as shown here.
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Step 13 of 24Enter the vendor number of the supplier from which you want to order the items shown in the lines at the bottom of the screen.
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Step 14 of 24The document date is pre-populated by the current date.
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Step 15 of 24On the org data tab, choose the plant to be provisioned, purchase org, purchase group, and company code.
The other fields aren't required, but should be filled in as well, if applicable.
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Step 16 of 24At the bottom of the screen, enter the item number, material, PO quantity, and net price.
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Step 17 of 24After you've filled in all the required entry fields, click save.
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Step 18 of 24Click Save to finish.
The system will automatically pull in the Material Group, OUN, and OPU for you.
⚠️ If fields remain empty: The material master data might be incomplete. Please follow the
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Step 19 of 24To see a purchase order, click on ME23N, display from the application menu path.
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Step 20 of 24In the standard PO screen that appears, as in the purchase requisition example, choose this path from the menu bar, or use the shift F5 shortcut.
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Step 21 of 24In the select document screen, enter the purchase order number, and then click other document.
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Step 22 of 24In the lower part of this figure, you can see all the details of a purchase order by going through different tabs such as material data, quantities and weights, delivery schedule, invoice, delivery address, and so on.
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Step 23 of 24The corresponding SAP Fiori app is called Create Purchase Order Advanced, ME21N.
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Step 24 of 24It's visually and functionally the same as the SAP GUI transaction.