Overview

The SOP for managing our Petty Cash at each branch is critical to ensuring accuracy, visibility, and transparency for the physical handling of cash at our branches. Handling cash is an exceptionally responsible job and one we do not take for granted. It is essential that anyone involved with this process follows this procedure without exception or deviation.

Remember; the cash you are handling is not yours. Please always treat it with respect.

Dollar for Dollar

What you spend in cash is what you top up dollar for dollar.

If you spend $45.50, you must put exactly $45.50 back in. No more, no less.

Example of Petty Cash Ledger

Here is an example of a month of how the petty cash ledger for your branch should look.

Balance

The Petty Cash must balance to your set amount. Whether that's $100.00 or $200.00, and must be reconciled on the last day of each month.

Receipt

A receipt for every purchase must be obtained and emailed to receipts@gasandtyre.co.nz

Top Up and Reconciliation

Top up is to be done as needed through out the month ensuring step 2 is followed.

Reconciliation can be done daily, weekly, but at the very minimum it is to be done monthly. 

Thank you for viewing these instructions on how to manage the petty cash. You should now have a greater understanding on this topic.