Sculptform NZ Pty Ltd - Task lists and Note
Sculptform NZ Pty Limited financial year is 1 April to 31 March each year. E.g., 1 April 2023 to 31 March 2024 & GST is 15%
Uploading the NZ bank file in NZ MYOB -Weekly (Friday)
Bank feed processing - Weekly.
Entering Supplier invoices – Weekly (Process is the same as Sculptform AU)
Sending Ken all the invoices for payment
GST report – Every two Months
GST return Lodgment - Every two Months lodge by Accountant (Colbert Cooper)
Balance Sheet Reconciliation – Monthly
1-1110 Cheque
1-1693 Inventory
2-8832 Customer Deposits – Mei
2-8891 GST Paid
2-8892 GST Collected
2-8900Running Balance A/C
1.Bank Feed – For New Zealand we need to upload a bank file in MYOB for processing. Send Ken an email to check the NZ bank account to see if there are any transactions to process, if there are any, he will send back a bank file. Copy and paste this file to your download folder or your OneDrive.
Upload NZ bank file in MYOB (From Web version MYOB)
Go to Banking
Click Bank Transactions
Click Import transaction (See top right side)
Click Import Statement file.
Click Browse and select the file and click import.
Click Import Statement file.
Click Browse and select the file and click import.
Click Open and Import
Click Open and Import
Bank transactions > Status (Unallocated) Process the deposits and withdrawals the same as you would in MYOB AU
2.
Processing NZ Bank feeds
If it's an invoice payment – click new & click Pay bills
Clicked applied & Record
Clicked applied & Record
3.Entering supplier invoices
Drag the invoice in In – tray
Check supplier name
Check date of the invoice
Check invoice number
Check account number
Check amount
Check Tax - GST, NT or GST free & change according as per invoice
Check Payment terms & adjust as per invoice due date
Click Record Note - If it’s a new supplier you will need to create a new supplier card before entering an invoice in MYOB
Mainfreight Invoices – Normal Freight invoices
Custom – Disbursement invoices Tax invoice DISBURSEMENT (always change the Purchase No. to DISBURSEMENT and untick the Tax Inclusive
E,g to get Custom GST figure - 8132.35/15*100=54,215.66 – Enter as per below
E,g to get Custom GST figure - 8132.35/15*100=54,215.66 – Enter as per below
Final Look
GST return- entering in MYOB Process
• •
Any refund put that on 2-2150 Running Balance A/C (NT) When ken paid it will appear in Bank feed & allocate this payment to 2-1250 ATO Running account
When they the BAS we need to create a journal as per below Click the
Click on Use Recurring Journal
Below page will appear Change last of the month e.g. 31 July & Figure as per BAS Lodgment document provided by Accountant.
Intercompany transactions/Inventory Invoices for NZ Sculptform NZ buy Inventory from Sculptform Australia and sell it to Sculptform NZ’s customer. When Ken pays from the NZ bank to Sculptform AU to buy inventory, there will be three scenarios/Transactions on this. Sculptform NZ buy Inventory from Sculptform Australia E.g. SO-14081 & 14082 I)Buy Inventory (NZ Purchase) – From NZ MYOB There will need to be a PO/bill (INV-14081) entered in MYOB NZ, so it goes to Inventory (Used inventory accounts as we are buying goods)
II) Sales goods to Sculptform NZ (Sales) - Sculptform AU MYOB E.g. INV- 14081 will be issued from Salesforce, and it will link to Sculptform AU MYOB (Sculptform AU Sales good to Sculptform NZ)
III)Selling to NZ Customer
Inv-14082 will be issued from SF which will link to NZ MYOB, but this will only be issued once the goods are despatched to the NZ customer. COGS figure for SO-14082 is equalled to purchase figure for 14081.
III)Selling to NZ Customer
Inv-14082 will be issued from SF which will link to NZ MYOB, but this will only be issued once the goods are despatched to the NZ customer. COGS figure for SO-14082 is equalled to purchase figure for 14081.
Entering GSS invoice Click use Recurring & select
Entering GSS invoice Click use Recurring & select
Update the figure as per the invoice
Update the figure as per the invoice