Entering invoices in MYOB Go to Purchase In Tray button

Drag the invoice from AccountsAP Email to In-tray

Drag the invoice from AccountsAP Email to In-tray

Select the invoice & Click to Create a new bill

Select the invoice & Click to Create a new bill

• • • • • • • •

• Check supplier name

• Check date of the invoice

• Check invoice number Check account number

• Check amount

• Check Tax - GST, NT or GST free & change according as per invoice

• Check Payment terms & adjust as per invoice due date Click Record

Note - If it’s a new supplier you will need to create a new supplier card before entering an invoice in MYOB

Notes on Supplier

• Cabots & Dulux - are both enter under Cabot's’ supplier name

Notes on Supplier

• Rodburn Pty Ltd Invoices.

Has multiple accounts

1. 5-2924 - Cleaning supplies

2. 6-7144 - Admin staff Amenities •

3. 5-2725 - Packaging •

4. 5-2895 - Protective Clothing & Equipment •

5. 5-2791 - Production expense •

Notes on Supplier

• Mondiale Invoices - Normal Freight INV and Disbursement INV – Check GST or NT & change Payment terms on Disbursement invoice (7 days) - Check Freight invoices process on how to enter them in MYOB Two types of in invoice: Tax invoice DISBURSEMENT (always change the Purchase No. to DISBURSEMENT and change the due date terms) and untick the Tax Inclusive will be same with DHL - D

in doing the entry. This process

Sample entry:

Notes on Supplier

• Mondiale Invoices - Normal Freight INV and Disbursement INV – Check GST or NT & change Payment terms on Disbursement invoice (7 days) - Check Freight invoices process on how to enter them in MYOB Two types of in invoice: Tax invoice DISBURSEMENT (always change the Purchase No. to DISBURSEMENT and change the due date terms) and untick the Tax Inclusive will be same with DHL - D

in doing the entry. This process

Sample entry:

• MELIR invoices are incoming freight - allocated to 5-2730 account & Some are samples 6-3110 Tax & Duty check second page of the invoice Elaborate: 5-2730 for Incoming freight 6-3110 for Tax & Duty Sample entry: (5-2730)

Sample entry: (6-3110) Always check the due date

MELR & FEDEX invoices are send to Georgia for approvals. Georgia will advise if for US, UK and Product & development remaining balance is for Sample. 6-3110 Sample 6-8400 Product & Development account, 1-6630 Loan US 1-6631 Loan UK Loan US & UK (1-6630-US & 1-6631-UK) - send statement loan to US & UK after EOM to pay us back. Sample entry

D invoices are Australian Duty & Taxes – allocated to 5-2730 account - but need to split accordingly (like Mondiale Disbursement invoice) - Change the payment term to 7 days

Sample entry:

Dorset Australia (VIC) Pty Ltd

Has different account used:

5-2927 - Rent invoice – Rent – Land account.

5-1500 - CONNECTING 2 AUSTRALIA LABOUR CHARGE INVOICE – Send Ken for Approvals goes to COGS check GST while changing the account.

5-2792 - INTERSLIDE HEAVY DUTY FULL-EXTENSION BALL BEARING SLIDE 182KG 1200MM NON-LOCKING UNIVERSAL

TNT Invoices -

Multiple account

Check Customer references to know to account to used

• With SO – Outgoing Freight 5-2735 Sample SO

• With PO- Incoming Freight 5-2730

• Balance amount – Sample 6-3110

If with Person name on Customer references– Check if Personal or not with Georgia.

If no Customer references – Check with Georgia is personal use sample 6-3110 & send the screenshot to the person they will pay us back. It will go to sample account when they pay us back.

National Powder coating Pty Ltd - Invoices start with PO- ZB will go to 6-3110 and at Purchase No. put the ZB invoice number

UBT invoices - Always check on invoice if Direct Debit is indicated on the invoice.

• Sample invoice for Direct Debit

Sample invoice for Not Direct Debit

AMPOL Fuel Card(s) - 6-7300 Motor vehicle expense (Direct Debit set up)

7601 Telephone & internet (Direct Debit) Online Business Centre / Additional

LinkedIn Licenses – 6-7148 Admin Training & Welfare (Direct Debit)

Origin Invoices – All Origin Invoices are Direct Debit (PUT DIRECT DEBIT ON PO)

Account LPG Invoice – 5-2794 Gas Account

Cloud staff Invoices Invoice for Jesper & Kiazea – Go to 6-4105- Customer service wages Invoice for Anthony – Go to 6-7505 Admin wages

Bunnings Invoices

All the bunning invoices link through to our in- Tray so enter the invoice from in-tray. They will not receive on our accountsAP email. Payment will be credit card (Online Payment) . Proceed to create a bill.

Always change the PO# BPAY All BPAY should email to Sabi for payment

Telstra @ Teska & Carson Pty Ltd Need to be paid by BPAY (below is sample invoice)

Always change the PO# BPAY All BPAY should email to Sabi for payment

Alliance Business Technologies

Check invoice and add up the below 6 numbers - Service /Support invoice = 6-7604 Service & Software Development

Remaining Balance go to 6-7602 Software Licence

Alliance Business Technologies

Check invoice and add up the below 6 numbers - Service /Support invoice = 6-7604 Service & Software Development

Remaining Balance go to 6-7602 Software Licence

Mainfreight Distribution Pty Ltd Do not enter - Debit advice

Only enter- Statement invoice after Georgia Approvals

Only enter- Statement invoice after Georgia Approvals

Engineering cost Overall Engineering cost – Product Development a/c 6-8400 EOM - We will journal to Sculptform Global

If the Engineering Cost related to project – Can be COGS (5-1500) or Stock (1-1693) Double check with KEN

Credit Note: Put negative amount on amount section while entering in MYOB & apply to any outstanding bill

Credit Note: Put negative amount on amount section while entering in MYOB & apply to any outstanding bill

Meal Expense reimbursement

Travel expense Reimbursement

Example entry for Travel expenses reimbursement.

Note - Sending for payment International MYOB invoice to Sabi should be on the due date of the invoice. Make note on the header title of the due date of invoice to get notice.

Note - Sending for payment International MYOB invoice to Sabi should be on the due date of the invoice. Make note on the header title of the due date of invoice to get notice.

LJB Timber Packaging Pty Ltd Always put the PO number as per the invoice (Example PO 00033718)

Structural Engineers New Zealand- Payment additional payment.

Xero system posting Purchased Invoice

On Purchases Click New bill

When a Create a new bill

• • • • • • • •

• Check supplier name

• Check date of the invoice

• Check invoice number Check account number

• Check amount

• Check Tax - GST, NT or GST free & change according as per invoice

• Check Payment terms & adjust as per invoice due date Click Record

• Then attached the invoice.

Note - If it’s a new supplier you will need to create a new supplier card before entering an invoice in Xero